Executive Assistant to the COO – Onsite | Verona, NY | Full-time
Job Description
Job Title and Overview
Job Title: Executive Assistant to the Chief Operating Officer (COO)
Industry: Hospitality & Entertainment
Location: Verona, New York
Job Type: Full-time, Onsite
Salary: Starting at $121,113 per year
Expected Hours: Will be shared at the time of joining
Job Description
Turning Stone Enterprises is hiring an experienced and proactive Executive Assistant to support the Chief Operating Officer. This high-level role requires exceptional organizational, communication, and problem-solving skills. The Executive Assistant will manage daily administrative operations, coordinate travel, handle confidential communications, and support various departments as needed. A successful candidate will be polished, flexible, tech-savvy, and able to perform under pressure in a fast-paced environment. The role offers an opportunity to work closely with executive leadership, contributing to company-wide initiatives and smooth operations.
Responsibilities of the Executive Assistant
The following are the responsibilities of the Executive Assistant at Turning Stone Enterprises:
- Manage the COO’s dynamic calendar, including meetings, events, confirmations, and rescheduling.
- Handle travel arrangements including flights, hotels, and itineraries.
- Draft, edit, and proofread documents like memos, emails, and presentations.
- Transcribe and prepare executive reports, charts, and Keynote presentations.
- Schedule, coordinate, and plan internal and external meetings and events.
- Screen and prioritize incoming communication and correspondence.
- Process payroll tasks and verify invoice payments for vendors and partners.
- Maintain confidentiality and exercise discretion in sensitive situations.
- Act as liaison between executives and internal/external stakeholders.
- Assist with various special projects and other department needs.
- Utilize project management tools and office software to improve productivity.
- Foster collaboration across departments to ensure seamless communication.
- Adapt to shifting priorities and demonstrate problem-solving capabilities.
- Provide regular updates on deadlines, project status, and deliverables.
- Offer exceptional service to guests, partners, and coworkers.
Requirements for the Executive Assistant
Given below are the qualifications, experience, and skills required for the Executive Assistant at Turning Stone Enterprises:
Qualifications:
- Bachelor’s degree or equivalent professional experience.
Experience:
- 5+ years of executive-level administrative support, preferably with C-suite executives.
Skills:
- Excellent written and verbal communication.
- High proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with Apple products.
- Strong analytical and organizational abilities.
- Ability to maintain confidentiality and professionalism.
- Ability to adapt quickly to new systems and processes.
- Collaborative, service-oriented, and results-driven mindset.
- High attention to detail and follow-through.
- Flexibility to work beyond regular hours when required.
Physical Skills:
- Ability to stand/walk for long periods.
- Ability to lift items weighing between 11–20 lbs.
Benefits
As an Executive Assistant at Turning Stone Enterprises, you will enjoy the following perks:
- Paid Weekly: Enjoy financial consistency with weekly payroll.
- Flexible Scheduling: A variety of shifts tailored to team needs.
- Paid Time Off: Generous vacation and holiday policies to support work-life balance.
- Tuition Assistance: Opportunities to further your education.
- Career Development: Hands-on training and professional development programs to advance your career.
- Healthcare & Dental: Comprehensive medical, dental, and vision coverage.
- 401(k) Plan: Robust retirement savings plan with potential company contributions.
- Discounts: Enjoy exclusive savings on food, fuel, and entertainment events.
- Team Appreciation: Recognition events and awards for outstanding team members.
- Wellness Focus: Access to wellness programs and a future 5,000-square-foot medical facility onsite.
- Finance Scholarship Program: Support for financial education and success.
- Dealer School: Training opportunities in table games and gaming careers.
Shifts
Shift details are not specifically mentioned, but flexibility with working hours is required.
How to Apply
To apply for the Executive Assistant position at Turning Stone Enterprises, please click on:
Deadline to Apply
The deadline to apply for the Executive Assistant position is May 16, 2025.
Early application is recommended.
Equal Opportunity Employer
Turning Stone Enterprises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and are committed to fostering an inclusive workplace.
Company Overview
Turning Stone Enterprises, the business arm of the Oneida Indian Nation, is a leading organization in hospitality, gaming, and entertainment. Known for its award-winning Turning Stone Resort Casino and other properties like YBR Casino & Sports Book and Point Place Casino, it has grown into one of the largest employers in Central New York with 4,500+ team members. The company’s mission is to strengthen the Oneida Nation community while offering outstanding guest experiences. With a strong focus on employee well-being and growth, Turning Stone Enterprises fosters a collaborative, innovative, and inclusive work environment.
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