Virtual Nutrition Assistant Job – Remote | USA | Part-Time
Job Description
Job Title and Overview
Job Title: Virtual Nutrition Assistant
Industry: Health & Wellness
Location: Remote (Availability required during EST business hours)
Job Type: Part-Time
Salary: $20–$25 per hour (based on experience)
Expected Hours: 5–10 hours per week to start, with potential for more over time
Job Description
We are looking for a lively, tech-savvy, and detail-oriented Virtual Nutrition Assistant to support a high-performing, dietitian-led virtual practice. This role is ideal for someone passionate about women’s health and functional medicine who thrives in a flexible, remote work environment.
The assistant will provide administrative, customer service, and tech support, ensuring a smooth and compassionate client experience. You must be organized, proactive, and comfortable managing multiple tools and platforms. If you enjoy structure, love solving problems, and value clear communication, this role is perfect for YOU. It offers the chance to grow with a mission-driven company that’s truly changing lives.
Responsibilities of the Virtual Nutrition Assistant
The following are the responsibilities of the Virtual Nutrition Assistant at our functional medicine practice:
- Check and manage daily tasks using Notion
- Respond to customer service messages and emails with warmth and clarity
- Schedule client sessions and team meetings
- Order client lab tests and manage related logistics
- Create, update, and improve SOPs and automations
- Onboard new clients, including scheduling, payment processing, and managing disputes
- Integrate and troubleshoot telehealth tools like HIPAA-compliant AI note-takers in Practice Better
- Provide right-hand support to the lead dietitian
- Brainstorm creative ideas to enhance the client experience
- Hire and manage interns and third-party vendors as needed
- Manage and update project timelines, documents, and client touchpoints
- Maintain client confidentiality in line with HIPAA standards
Requirements for the Virtual Nutrition Assistant
Given below are the qualifications, experience, and skills required for the Virtual Nutrition Assistant at our practice:
Qualifications:
- A background in health sciences, nutrition, or a related field is preferred.
- Additional certifications in administrative or virtual assistance are a plus.
Experience:
- Prior administrative experience in a virtual setting.
- Experience with functional medicine or nutrition-focused practices is highly desirable.
- Familiarity with telehealth platforms such as Practice Better is required.
Skills:
- Highly organized and detail-oriented.
- Excellent written and verbal communication skills.
- Proficiency in tools such as Kajabi, Notion, Zapier, Slack, Gmail, and Google Calendar.
- Ability to manage multiple tasks, meet deadlines, and solve problems independently.
- Strong understanding of HIPAA compliance and client confidentiality.
Benefits
As a Virtual Nutrition Assistant at our practice, you will enjoy a supportive, mission-driven work environment focused on growth, wellness, and making a real difference in women’s health. Here’s what we offer:
- Competitive hourly pay ranging from $20–$25, depending on experience
- Flexible part-time hours starting at 5–10 hours per week, with the opportunity to grow into additional hours
- Fully remote position, allowing you to work from anywhere with reliable internet
- Collaborative, values-driven team culture with clear processes and supportive communication
- Exposure to a rapidly growing virtual functional medicine practice
- Opportunity to contribute to meaningful client experiences and be a key player in a growing company
- Use of modern tools like Practice Better, Kajabi, Notion, and Slack to streamline your workflow
- Growth opportunities for those who want to expand their responsibilities and role in the company over time
Shifts
This is a part-time, remote role requiring approximately 5–10 hours per week to start. Availability may increase as the role grows over time.
You must be able to check in with the team and respond to clients twice daily—once in the morning and once in the late afternoon—during standard business hours of 10:00 AM to 5:00 PM EST, Monday through Friday.
Note: Do not need to stay online entire day—just available for those two check-ins and responsive within 24 hours to internal and client communications.
How to Apply
To apply for the Virtual Nutrition Assistant position at our functional medicine practice, please visit:
Make sure to upload a single PDF file named in the format:
YourName.VA.pdf
This file should include the following:
- Your resume
- A tailored cover letter
- Answers to these three questions:
- What makes you perfect for this role?
- How would you respond to this customer message to allow a full refund?
“I was just charged $100 for my monthly subscription, and I thought I canceled it. Please let me know how this can be resolved.” - Describe a time you made a mistake, how you communicated it, and how it was resolved.
Please note: Incomplete applications will not be considered.
Deadline to Apply
The deadline to apply for the Virtual Nutrition Assistant position is May 15, 2025.
Work Authorization
This is a remote position, and applicants must have legal authorization to work in their country of residence.
Equal Opportunity Employer
Our company is an Equal Opportunity Employer, committed to fostering an inclusive work environment. We do not discriminate based on race, color, national origin, gender, sexual orientation, gender identity, religion, disability, or any other characteristic protected by law. However, we celebrate diversity and are dedicated to creating a workplace that is welcoming and supportive for all individuals. Our company values the unique perspectives and contributions that every employee brings and encourages applicants from all backgrounds to apply.
Company Overview
We are a high-performing, functional dietitian-led virtual practice dedicated to improving women’s health through a holistic, science-based approach to nutrition. Our mission is to provide compassionate care and personalized nutrition support, empowering individuals to achieve long-term health and wellness goals. We believe in the power of functional medicine to address the root causes of health issues.
Moreover, we offer a supportive, educational environment where clients feel heard and understood. Our values center on integrity, collaboration, and continuous growth for our clients and team members. Join us and be part of a practice making a meaningful impact in the health and wellness space.
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